Payment of accommodation fees

Reservation of hotel accommodation must be accompanied by payment of accommodation fees.

Payment by credit card:
The amount of the first night will be charged to the credit card upon reservation. The remainder of the cost, including city taxes, will be charged to your card not earlier than October 13, 2014. All payments made by credit card will be subject to a handling fee surcharge of 3.5%, as requested by the credit card companies; the amount will be  calculated automatically when registering.

If you book your room after October 13, 2014, the entire amount of the stay will be charged on the card upon reservation.

For payment by credit card, participants are requested to enter their credit card details in the online registration form on the dedicated WLS 2014 registration website.

Payment by bank transfer:
When paying by bank transfer, payment for the entire duration of stay, including city taxes, is required.

Payment of accommodation fees by bank transfer can be made at the time of registration on the dedicated WLS 2014 registration website.

When paying by bank transfer,

  • Please upload a copy of the bank transfer slip by login-in or send it to the EGA Organizing Secretariat at within ten (10) working days. Otherwise, your hotel accommodation will not be reserved.
  • Please indicate clearly in the bank transfer description that the bank transfer is for payment of the WLS2014 accommodation fees. Please also be sure to include the surname of the room occupant in the bank transfer description.

Please note that hotel accommodation will not be reserved until either a deposit (when paying by credit card) or full payment (when paying by bank transfer) has been received.

Cancellation policy

All cancellations or changes to reservations must be put in writing to the EGA Organizing Secretariat at

Accommodation cancellations are subject to the following penalties:

  • Up to July 31, 2014: No penalty.
  • From August 1, 2014: Penalty amounting to the total cost of the stay. From August 1, 2014, onwards, there is no possibility to reduce the number of room nights booked.